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AdventHealth Director of Volunteer Services Full Time Days - AdventHealth Tampa in Tampa, Florida

Description

Director of Volunteer Services at AdventHealth Tampa

Location Address: 3100 East Fletcher Avenue Tampa, Florida 33613

Top Reasons to Work at AdventHealth Tampa

  • AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
  • Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
  • Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
  • Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.

Work Hours/Shift:

Full Time Days

You Will Be Responsible For:

  • Manages the hospital’s adult, college student, and teen volunteer programs at FH Tampa, FH Connerton. This includes the development, implementation and assessment of new services and initiatives that positively impact patient and guest experience as well as staff and physician experience.
  • Manages volunteer recruitment strategies and onboarding/orientation of volunteers. Conducts strategic needs assessment and develops plans and strategies related to recruitment and training.
  • In collaboration with department leaders, oversees the placement and training of volunteers within FH Tampa, Women’s Health Pavilion, Pepin Heart Hospital, and FH Connerton (LTAC) in order to provide proper coverage of each volunteer service area.
  • Provides supervision of all volunteers in conjunction with hospital personnel. Conducts individual consultations with volunteers when indicated, including those of a disciplinary nature.
  • Effectively manages, monitors, develops and oversees paid staff in assigned departments.
  • Maintains on going communication and feedback with individual volunteers. Ensures teams are kept informed of hospital initiatives and developments.
  • Accountable for the daily operations of the Volunteer Services department and Gift Shops (Main & Women’s Pavilion) including the development of policies & procedures, achievement of metrics and support of patient experience initiatives.
  • Ensues assigned departments are in compliance with organizational policies, procedures and regulatory requirements (i.e. Joint Commission, OSHA, ADA, labor laws) including Standards of Excellence.
  • Accountable for the overall management, day to day operations, financial reconciliation, and policies related to the campus gift shops including: budgeting, retail management, buying, inventory management, merchandising, marketing, and meeting financial expectations.
  • Works in collaboration with Finance to coordinates fiscal and administrative controls over the gift shops.
  • Develops and manages the uniform program for FH Tampa and FH Connerton (LTAC).
  • Serves as the liaison and primary contact for gift shop vendors and uniform providers.
  • Prepares annual operating budget for assigned departments; on a monthly basis monitors scorecards, performance and metrics to ensure budget expectations are aligned.
  • Serves as liaison between Guest Services, Marketing, Business Development leadership and the Executive Foundation Director, as well as departmental directors and managers hospital-wide.
  • Serves as liaison between hospital administration and community partners; reports appropriate information to administration and ensure two-way communication with partners.
  • Represents administrative leadership at designated committee meetings, board meetings, general membership meetings, and other meetings as assigned
  • Performs additional duties as required or assigned.

Qualifications

What You Will Need:

  • Ability to communicate (verbal/written) effectively in both large and small group setting at different levels of the organization and in public settings.
  • Demonstrated leadership capabilities and experience as a change agent with the ability to develop consensus from independent parties to achieve organizational goals.
  • Strong volunteer management skills and direct management of multiple departments across multiple sites.
  • Strong interpersonal skills and ability to actively engage and motivate individuals of all ages and diverse backgrounds, skills/abilities; have an ability to counsel and develop others’ capabilities.
  • Detail orientated with strong critical thinking, organizational, planning and customer relations skills.
  • Results driven with demonstrated ability to drive, promote and create a culture of service excellence.
  • Demonstrated track record in effectively and strategically recruiting volunteers and developing volunteer initiatives that help enhance patient, guest, physician and staff experience.
  • Demonstrated knowledge of strategic and financial/budget planning and management.
  • Ability to effectively delegate, multi-task, and manage conflicting priority is essential.
  • Ability to function in demanding, stressful and fast paced environment.
  • Computer skills and proficiency in MSOffice, C-Bord, and inventory management applications.
  • Prefer to be able to communicate effectively in additional languages
  • Associate degree in business, HR or related field and at least five year’s related experience.
  • Five years’ experience volunteer management and administration, working with voluntary (unpaid) staff.
  • Five years of administrative, supervisory experience.
  • Three years’ related experience in a hospital or non-profit sector.
  • Five years retail management experience in a supervisory role.
  • Prefer a bachelor’s degree in business and/or behavioral science.

Job Summary:

Accountable for the overall management, day to day operations, policies, and program development of the Volunteer Program at FH Tampa and FH Connerton LTAC. Develops, administers, directs, coordinates and evaluates the Adult and Youth Volunteer programs to ensureoptimal support for the delivery of quality of care and organizational effectiveness. Is responsible for the recruitment and onboarding of volunteers to meet hospital needs and transforming the department’s culture to an integrated staff of paid and unpaid member. Acts as a liaison between Guest Services, Marketing, Business Development leadership and the Executive Foundation Director, as well as departmental directors and managers hospital-wide. In addition, is responsible for the overall management, day to day operations, financial reconciliation, and policies related to the campus gift shops. This includes retail management, purchasing, inventory management, merchandising, marketing, and meeting financial expectations. Other duties as assigned. Must be able to relate to persons of all ages and diverse backgrounds, skills and abilities; have an understanding of human behavior and ability to counsel and develop others’ capabilities. Must be a highly organized and self-directed skilled communicator, manager and planner. Ability to speak with individuals and in group settings to engage, promote and carry out the organization’s mission, objectives, policies, services and programs. Exhibits initiative, creativity and sound judgment in delegating responsibility, systemizing procedures, interpreting policies, planning for new services and analyzing activities and relationships with people. Is an ambassador for the organization in the surrounding communities, businesses, associations and educational institutions. Demonstrates Service Excellence at all times. Ensures all duties are performed in accordance with organizational policies and procedures and compliant with regulatory and legislative requirements.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Volunteers

Organization: AdventHealth Tampa

Schedule: Full-time

Shift: 1 - Day

Travel: Yes, 50 % of the Time

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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